Administrator

Job Title:        Administrator

Team:             ICE/Stores & Independent Living Service

Hours:            2 x 37 per week

Grade:            C SCP 4 £23,114 to SCP 6 £23,893

Contract:        Permanent

When applying for this post, please use the skills and knowledge text box to answer the following questions:

1.Explain why it’s important to work as part of a team and what skills you need to do so.

2. Describe your experience of working with minimum supervision and using your own initiative to complete tasks which involves excellent literacy and computer skills.

3.Describe your experience of working in a busy customer-focussed environment and how you deliver a quick and efficient service and also meet deadlines.

4. What experience and skills do you have to note take at meetings?

The Role

We have an exciting opportunity for an experienced administrator to join the ‘Bolton Family’ and be part of our team supporting the Independent Living Service and Integrated Community Equipment Stores

You will work closely with Managers, Health Professionals and Assessment Officers and link with other members of the Administrative team.  Working with partner agencies to create an environment where multi-agency practice is strong.  You will join a committed team who are proud of the service they deliver to achieve their potential.

The administrator is key to ensuring the smooth running of services and the role is exciting and varied.  The main duties are set out below: 

The administrator is key to ensuring the smooth running of services and the role is exciting and varied.  The main duties are set out below: 

·         Providing an effective and efficient administrative service

·         Delivering an efficient front-line service for customers

·         Dealing with queries from professionals and/or the public or signpost to relevant teams.

·         Co-ordinating the distribution of mail, including monitoring, ordering, receiving, sorting and distributing specified goods and services.

·         Contribution to the scheduling, organising and co-ordinating of activities, resources and events including travel, accommodation and meeting venues.

·         Receipting, recording, monitoring and making of payments in line with the policies, procedures and guidelines.

·         Arranging, setting up and attending meetings and events, including taking notes as and when required

·         Supporting and maintaining the use of information systems

Ask us about flexible working options - #HappytoTalkFlexible

Summary of Role

About You

You will have experience of working in an administrative capacity and/or in an office environment and can demonstrate effective communication skills, in order to present information both verbally and in writing.

You will have the ability to work as part of a team and under your own supervision.

You should be able to demonstrate effective organisational skills, with the ability to plan, develop and prioritise your work.

You must possess excellent literacy skills to ensure correct information is collated and processed using computer software packages such as Word, Excel and Outlook.

You must have the ability to produce accurate, well-presented documents.

You must demonstrable the ability to handle cash, be able to record and monitor payments in line with financial procedures.

Applicants must have the ability to arrange and, where necessary, attend meetings to take notes.

About Us

This is your opportunity to join us at an exciting time as we have strong ambitions for the borough. 

Bolton is a great place to work. We are a welcoming organisation that wants to contribute to a place where people feel active, connected and prosperous. We are passionate about improving the outcomes and experience of Bolton people. We want Bolton to be a vibrant place built on strong cohesive communities, successful businesses and healthy, engaged residents.

As an employer we want to thank our employees for their hard work and commitment, by giving them the opportunity to access a range of exclusive rewards and benefits, including discounts and exclusive gym membership prices and salary sacrifice schemes. In addition, we offer a generous annual leave allowance, flexible work opportunities, access to a Pension Scheme, as well as a range of employee wellbeing and support services.  

For more information about working for Bolton Council, please see the Work with Us page on greater.jobs;  for advice and support with your application, contact recruitment@bolton.gov.uk

Staff Benefits at Bolton Council

Our Values are really important to us, read all about them here:

Values Framework

For further details of the role and how we use your data, please see:

Summary of Role

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Documents for Right to Work

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Within Greater Manchester, local authorities have made a commitment to improve the employment opportunities for people with disabilities, care leavers, carers, and ex-military personnel.  Please see here for further information before you apply.

Greater Manchester Guaranteed Assessment Scheme | greater jobs

We are committed to safeguarding and promoting the welfare of vulnerable adults and young people and expect all staff and volunteers to share this commitment

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.

This organisation has signed up to the Greater Manchester Continuous Service Commitment. That means we will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority, giving you access to our service-related benefits.